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Client Information

Matrix Business Machines Pvt Ltd, an ISO 9001:2008 certified organisation, started operations in 1988. Since then, we have been using our rich & varied experience in designing, supply, configuration, integration, management and maintenance of IT Infrastructure and Enterprise-wide solutions to many corporate clients in Pune.

 

Business Challenge

The customer needed some solutions that could become more than a traditional HR system. They wanted a new system to combine recruiting, onboarding, performance monitoring, payroll, and corporate administration. The final product should modernize and automate all the HR operations within an organization and be universal enough to be implemented for any industry. The system had to store the information in one place for easy access by both HR managers and employees.

 

Technical challenges

For security measures, the system had to provide role-based user access for various roles like an HR manager, CEO, Operations Manager, CTO, and others. It also had to be combined with payroll functionality for the maximum usability of the resource. We had to empower the system with document expiry tracker, notifications, and capabilities for automatic organizational chart creation.

 

Solution Delivered

To meet the customer’s needs, our team developed a robust solution that allows managing employee records, handling onboarding tasks, processing payroll, keeping company documentation in a secure place, and performing a lot of daily HR functions. Data that is accurately structured and stored in one repository ensures high security and quick sharing among company workers.


Key features:

·       ·    Employee Database

Manage the employees database on a centralised platform for an easy access, no need to keep hard copies anymore.

·    Onboarding

Onboard a new Team Member with an automate platform, system suggest the formalities in wizard form for an hassle free and impressive onboarding.

·    Leave Management

Automates the Leave Management with ezeeHRM, system works keeping companies Leave policy, holidays and compliances in mind.

·    Time Management

ezeeHRM lets you handle complex tasks with easy-to-use automation. For both compensatory and paid time off (PTO)

 ·    Corporate Learning Management System

Customised learning management system for intermediator knowledge assessment of an employees for the promotions and certifications.

·    Asset Management

Manage and track the assets assigned to an employee’s such as Laptops, Mobile Devoice etc for better visibility of asset allotments.

·    Mobile Application

iOS and Android mobile application is available for an employee as well as employer to access their respective information’s on the go.

·    Ticket Management

The platform for an employees to raise the concern/case to the company with status tracking and escalation matrix, admin can manage all the open tickets by their priorities.

·    Employee Portal

Powering employees to be updated everything about their employment with the company, including attendance, leaves, KRA’s, New Joinee’s information etc.

·    Payrolls Automation

ezeeHRM generates the payroll on a defined date every month based on the attendance and hours spent during the work, the criteria of payroll can be customised.

·    Pay Slips and Letter Generation

No more physical copies of the appointment letters and pay slips needs to be generated, ezeeHRM takes care this all for you, sit back and click on print button.

·    Attendance Tracker

Track each employees attendance on a glance, system gives a bird eye view of all the employees attendance with colour wise visibility for late marks or early leaving

·    Shift Management

Manage the multiple shifts and rosters and assign the employees to the appropriate shifts, get the complete analytics of shift wise employees rotations.

·    Reports & Analytics

In HR’s life last week of the month is usually a hectic, attention to detail becomes all the more important, ezeeHRM helps in to be on top of all the important analytics required.

·    Set the KRA’s

Setting up the KRA’s has never been so easy, Set the KRA’s for each employees and assign it to the employees, employee can always monitor their own KRA’s which helps in overall productivity increase.

·    Manage Performance

Give the wattage wise results to each KRA to the employee and manage their overall performance during the reviews, this will save lot of time for annual summarisation of performance review.

 

 

Value to our client

·    Employee satisfaction level increase by 50%

·    Collaboration and self-service capabilities make staff feel more engaged in teamwork, which leads to increased satisfaction with the work environment and communication with colleagues.

·    3 times less paperwork burden

·    HR specialists can save time on repetitive and manual tasks since the system is entirely automated. The response time reduced, employees can monitor their requests online instead of using paper.

·    One-stop HR management

·    A solution is a one-stop place for all the HR-related tasks and procedures that combine 10+ most critical functions, including payroll and self-service for employees.

·    1-day updates. New values were updated in the Golden Source dictionary within 1 day, instead of 1 month.

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